Privacy, in plain words

A BarTable profile

You can make a profile with your email address. There's no password: we email you a one-time code and you type it in, or tap the link in the same email.

What we store when you do:

• Your email address, and the date you registered.
• What you choose to add: a display name and, if you like, your home room, the leagues you play, and links to your website, YouTube channel, Facebook or Instagram. You type these yourself, and nothing checks them.
• Messages you send and comments you write on posts. A message can be read by you and the person it is addressed to, and a comment by anyone who can see the post it is on. You can message your friends, and members whose match-up listing (below) lets you in; they can answer you if your own listing lets them in. Deleting your account deletes them.
• A private match-up listing, only if you make one: who may see it, whether you are free anytime or on one date, a city, state and country, a venue if you type one, the games you play, whether you play for sport or competitively and, if competitively, the range you prefer (one chip, a short stack and so on). Only members your setting lets in can see it: your friends, your friends and their friends, or any signed-in member. It is never public, and "Not open right now" hides it from everyone. Whoever can see it can also message you about it, and blocking a member ends both. You can change or hide it at any time, and deleting your account deletes it.
• If you invite a friend by email, we send one message to the address you type. The address waits in our database for up to a minute until it is sent, then we keep only a scrambled copy (a hash we can't turn back into the address), for 30 days of repeat checks and your 10-a-day limit. After 30 days that is deleted too.
• If someone sends you a friend request and you haven't seen it, we may email you their display name and a link to your Inbox, once for each person who asks; we keep a note of who we emailed about so we never send it twice. It goes to the address on your profile, at most once an hour (counting the message summary below), through the same email delivery service as your sign-in code. The one-click link in the email, or Settings, stops them.
• Optionally, the member number a league gave you. Only you can see it, and you can remove it any time.
• A sign-in token, kept in your browser on your device so you stay signed in. Signing out removes it.
• A profile photo, only if you add one. Your browser shrinks it to a small square before it is sent. Other signed-in members can see it on your player page and in search results; people who aren't signed in can see it only if you have made your player page public. You can remove it at any time, and deleting your account deletes it.

Who sees it: only you. Nobody else can view your profile, and we don't sell it, share it or use it for advertising. If we ever let other players see any of it, that will be your choice to turn on, and this page will change first.

Who handles it for us: Mailtrap, our email delivery service, sends your sign-in code, so it sees your address and that message; our hosting provider runs the server the profile lives on. Neither has a reason to use them for anything else.

If you type your email but never enter the code, we delete that address after 7 days.

Spaces: pages for rooms, cue-makers and shops

Anyone with a profile can publish a Space, a page for a pool room, a cue-making business or a shop. A live Space is public: anyone on the internet with its link can read it. Unless the owner turns off "List this Space in the public directory", it is also in the directory on this site and search engines can list it. It shows only what the owner typed or uploaded into it (name, photos, a logo, description, hours, address, phone, website and similar). It does not show the owner's email address or profile, and it does not show which BarTable players use it. A draft Space is visible only to its owner. Please don't put anything in a Space you wouldn't want public, and don't post other people's personal details or photos without their say-so.

We can take down a Space that breaks these rules or is reported. Deleting a Space, or deleting your profile, removes it and its photos from the site right away; search engines may keep a copy for a while longer, and backups drop it as they rotate.

League operators can make a Space for their league and list the bars where it plays and on which nights. That is public on the operator's page and on each listed bar's page, with the operator's name. A bar's owner is sent a message in their inbox when they are listed, and can remove the listing at any time; anyone with a profile can report one that is wrong. An operator can also add a bar that isn't on BarTable yet, using only its name and address; that is shown on the operator's page as plain text and has no page of its own. We mark operators as verified only after a manual check, and say so on the page when they are not. Listing is a claim by the operator, not an official association with any league organisation.

If an operator has listed your bar before you joined, you can claim it. You'll write a short note on how we can tell it's yours; we read it, may contact you using the email on your profile, and either approve or decline. If approved, that same page becomes your Space and the listings stay attached. We keep the claim and your note, and email you the outcome.

Messages to a Space

A signed-in member can message a Space, and the Space owner can reply. A conversation is visible to exactly two parties: you, and the owner of that Space. We store the messages, the subject, when they were sent and whether each side has read them. The owner sees your display name (copied onto the conversation when you start it), not your email address or anything else on your profile. If you change your display name later, old conversations keep the name you had. What you write is between you and that owner, so don't send anything you wouldn't say to a stranger running a business. We don't read conversations as a matter of course, but we can look at one if it's reported, and we may keep messages in backups until they rotate out.

When you have new messages we may email you a short summary: who wrote, to which Space, and the subject line, never the message itself. It goes to the address on your profile, at most once an hour, and only if something new has arrived since the last one. Turn it off in Settings at any time. These emails go out through the same email delivery service as your sign-in code.

If you follow a Space you can tick "tell me about events" on it. Nothing is emailed until you do. After that we may email you a weekly summary of the dates coming up in the next seven days at the Spaces you ticked: the date, the title and the Space's name, which are already on the Space's public page. It goes to the address on your profile, at most once a week, and only when there is something to list. Every email has a link that stops them in one click, and you can switch them off, or untick a Space, in Settings. These emails go out through the same email delivery service as your sign-in code.

You can also tick "remind me the day before" on a Space you follow. Nothing is sent until you do. After that we may email you the day before something is on at that Space: the time, the title and the Space's name, at most one email a day, and nothing on a day with nothing on. The same one-click link in each email, and the switch in Settings, stop these and the weekly summary together.

An owner can block you, which stops you starting or continuing a conversation with their Space. You can report a Space from its Message page; reports are read by us and are not shown to the owner. To limit spam there are daily limits on new conversations and messages. Deleting your profile removes the conversations you started and the messages you sent; the owner's copy of a conversation goes with it, since it is the same conversation. Likewise, if an owner deletes a Space or their own profile, the conversations with that Space are deleted.

Tournaments

A pool room's owner, or a director the owner names for one tournament, can run a tournament on BarTable: a bracket with entries, games and results. What we store:

• If you enter one: your seat in its bracket, your games and scores, and your final place. Signed-in members can see the bracket, with your name as it shows on BarTable and a link to your player page; nothing else about you is added. The room's public page shows only how many have entered, never who. Your final place appears on your player page marked "Checked", and people who aren't signed in see it only if your player page is public, as with every other finish. You can withdraw until the bracket starts.
• If a director types in a walk-in: a name, and nothing else. It is a player's name typed by someone else, so 12 months after the tournament ends we replace it with "Guest"; the bracket and results stay. (A tournament that never finished is treated the same way 12 months after it was due to start.) A nightly job does this and then compacts the database so the old name does not stay in its file. Our nightly backups keep it until they rotate out, within 30 days, and a copy we take by hand before a software update stays until we clear it out.
• A log of who reported or corrected each result: the director, the time, the game and the score, never a player's name. It is kept with the tournament so a dispute can be answered. Entering and withdrawing are not in it.
• Entry fees and prizes are text a room writes. BarTable never collects or tracks money.

A finished tournament stays until the room's owner deletes it or the room goes. If you delete your account, the seat you held stays in the bracket as "Guest" so the other players' games still make sense, but nothing links it to you any more, and your finish leaves every player page.

Deleting your profile

Open Settings in the app and choose "Delete my account". Your profile and your sign-in are removed right away, and so is anything saved to them, including any Spaces you published. If you had also joined the "tell me when it opens" list with that address, that goes too. We also keep rolling backups of our database in case something breaks; a deleted profile falls out of those as they rotate, at most 30 days later. Can't sign in, or want us to do it for you? Email support at bartablebilliards dot com from the address on the profile and we'll delete it.